How to Post a Non-Recoverable Cost

These are instructions on how to post a non-recoverable cost transaction. If the cost amount is currently recoverable from the debtor/consumer, see How to Post a COST Transaction.

A non-recoverable cost charge is a fee or costs expended in the collection of the debt that are not currently recoverable from the debtor but which are still billed to the client.

 Tabbing will take you sequentially through data entry.

1.  From the main menu of CollectMax click the button.

2.  Find the Debtor Account.

3.  Once you have found your account, click on the Tab.

4.  In the Enter Transaction Code field, type NRC (Non-Recoverable Cost Charge) and click the   button, or select NRC (Non-Recoverable Cost Charge) from the list and click the   button.

5. Enter the Date of the Transaction.

6. Select the Cost Reason from the list. The NRC Cost Reasons are shared with the COST Transactions. If you need to create a new Reason code, click on to add a new Reason Code.

7.    Enter the Amount of the cost in the . The amount may already be filled in by default if an amount has been attached to a Reason code.

8.  Select which bank account will be funding the cost in the Funds field. Note: the Accounts that appear in the drop down list are set by the Cost Setting of the Client.   See Costs.

 9. In the Note field, type any notes specific to the posting of this cost.

 10. If check writing is turned on, select the type of payee: Court/Payee or Free Text. Select the payee from the list.  If the payee is not listed, either select the type of freetext and type in the payee name or click the button.  Adding a Payee Code is recommended when there will be multiple checks to written to the payee.

 11. Enter any note to be typed on the check stub.

12. If the check will be written manually outside the program, select Manual from the   list.  This will enter a record into the check history but there will be no check to be printed.   Otherwise, leave type as Regular.

13. Enter a group code to group checks manually.   If the payee is set to group, the group code will appear here.   User can remove the code if this check should not be grouped together.

14. Click to save transaction.